10.4 PCard Accounting

After adding a Procurement Card it can be associated to Financial Tracking codes. Linking a PCard to financial tracking codes ensures that each time a card is selected as a means of payment the correct accounting is used. Appropriate Segment values are selected and will override the user’s default accounting on the requisition.

To assign Financial Tracking Code defaults to a Procurement Card:

1. Click Search to find the PCard you wish to associate financial tracking codes to. Optionally insert a partial value into one of the following fields to refine the search: Card Type, Cardholder Name, Card Number, Alias or Bank Name. If a partial value is not inserted to refine the search, results are limited to 100 records which are randomly selected. A Financial Tracking assignment appears at the bottom of the screen.
2. Select a Method from the dropdown list.
3. Choose the Segment from the Segment Key drop down list, that contains the account code value you wish to default.
4. Choose the Segment Value from the drop down list. Only valid values for the segment selected will be displayed.
5. Choose the Force Type:
   • Default – This will default the value onto all requisitions and allow the requisitioner to change it. The user can override PCard accounting.
   • Force – This will default the value onto all requisitions and NOT allow the requisitioner to change it. The user cannot override PCard accounting.
6. Click the Insert button.
7. One value for each segment within a method can be selected as a default.
8. To update an existing assignment, click on the radio button to the left of the code, make your change following the steps above and click the update button.
9. To delete an existing assignment, click the delete button to the right of the code. The default code will be removed.