13.4 Catalogue Collections

A catalogue collection is a defined group of catalogues that can contain any number of supplier catalogues. A collection can also be for just one supplier. It is used to create the searchable indexes used in ordering items.

Catalogue Collections are assigned to users through Business Rule Groups and should therefore be logically created and represent a defined set of catalogues for which users require access.

Use Catalogue Collection Maintenance to add new catalogue collections or update existing ones.

The number of catalogue collections must be no greater than the number of Business Rule Groups that have been created. The intent of the Catalogue Collection is to allow individual catalogues to be assigned to specific groups.

1. Select the Catalogue > Catalogue Collections tab.
2. The Catalogue Collection Maintenance page opens with Existing Collections listed in the Existing Collections window.

Search and Filter

The Existing Collections table will display 10 entries, sorted alphabetically by default but can be extended using the Show entries control in the top left hand corner of the table. Using the list box, choose an override to display 25, 50 or 100 entries. When more than one page is available, pagination controls will display the number of pages of entries and allow you to scroll or jump between those pages. A Quick filter provides a 'type ahead' text search, which automatically filters the entries in the table using the string of characters entered.

Add a New Collection

1. Type a name for the new collection in the Collection Name field at the foot of the Existing Collections Table. The collection name must be unique.
2. Type a description for the collection in the Collection Description field.
3. Optionally select an Organisation assignment for administration access.
4. Click the Add button at the foot of the Actions column

Edit a Collection

1. Click on the name of the existing collection to be edited in the Existing Collections box. The Collection Name and Collection Description fields will populate at the foot of the table.
   The catalogues that are contained in that collection will also appear in the ‘Catalogues in Collection’ box at the foot of the page.
2. Make changes to the collection name or description. Note that the collection name must be unique.
3. Click  the Update button.

View Catalogues in a Collection

To view all the catalogue keys that are contained in any collection simply click on the Collection Name in the ‘Existing Collections’ box to display a listing in the ‘Catalogues in Collection’ box at the foot of the page.