Users

Users Extract
- Report Parameters
- Information Columns

Users Extract

An administrative extract of Users information to assist the administrator in managing configurations of users in their buying organisation
The data is as extracted at the date of extract and cannot be retrospective.

Report Parameters

Parameter	Description.
1. Organisation	This will default to the highest level of the buying organisation and will be used to restrict the data extracted.
2. Active Or InActive	Default is “All” The report can filter the results to fine Active or Inactive User accounts.
3. User Name	A string that enables the results to be filtered to users whose name starts with the characters entered.

Information Columns

Please Note: columns marked with contain a value from a limited set of values. The values in these strings used in Pecos Administration will in most cases be the same in the master report, however some of these may vary slightly and the equivalence should be obvious.

Users Extract	Derivation
User Name	The users full name.
User ID	The user’s internal identifier.
Active Flag	If the user is active in the system 'Y'.
Full Parentage	The full path with the organisation tree of the organisational group. This is done by concatenating the identifiers of the parents of the owning group together. E.g., “A.B.C” this allows the filtering/grouping of data into higher levels within the organisation.
Owning Organisation Key	The internal identifier of the owning organisational group within the buying organisational tree that owns the order. This Identifier will allow the renaming of organisational nodes.
Owning Organisation Name	The name of the organisational group within the buying organisational tree that owns the Order.
eMail Address	User contact detail.
Telephone Number	User contact detail.
Fax Number	User contact detail.
Preferred Payment Method **	Default for the user.
Country & Language	Country language combination e.g., US/en or GB/en.
Time Zone	Time Zone of user.
Currency	Default currency usually from the organisation.
Role: Requisitioner	"Y" if the User can perform this activity.
Role: Blanket Requisitioner	"Y" if the User can perform this activity.
Role: New Address Entry	"Y" if the User can perform this activity.
Role: Non-Catalogue Entry	"Y" if the User can perform this activity.
Role: User-Defined Supplier Entry	"Y" if the User can perform this activity.
Role: Pre-Authorisation Override	"Y" if the User can perform this activity.
Role: Selectable Supplier Terms	"Y" if the User can perform this activity.
Role: Batch Process	"Y" if the User can perform this activity.
Role: VAT Override	"Y" if the User can perform this activity.
Role: Receiver	"Y" if the User can perform this activity.
Role: Edit Receipts	"Y" if the User can perform this activity.
Role: Invoicer	"Y" if the User can perform this activity.
Role: Remit Address Entry	"Y" if the User can perform this activity.
Role: Manual Invoicing	"Y" if the User can perform this activity.
Role: Settlement	"Y" if the User can perform this activity.
Role: Force Settlement	"Y" if the User can perform this activity.
Role: Administrator	"Y" if the User can perform this activity.
Role: PO Change Access	"Y" if the User can perform this activity.
Role: Punchin User	"Y" if the User can perform this activity.
Role: Approval Delegation	"Y" if the User can perform this activity.
Bypass Approval Level	The value of delegated approval for this user.
External Order Processing **	The level of external order processing assigned to the user.
Deliver To Name	The name of person/role to whom the goods/services for the delivery.
Internal Delivery Location	The name of an internal delivery location e.g. office number.
Address Name	The name of an internal delivery location address.
Address Line 1	Part of the users delivery address.
Address Line 2	Part of the users delivery address.
Address Line 3	Part of the users delivery address.
Address City	Part of the users delivery address.
Address County or Province	Part of the users delivery address.
Address Post Code	Part of the users delivery address.
Address Country	Part of the users delivery address.
Order Access Level	The level in the organisation that user can access orders.
Existing Delegation: Delegate*	The name of the person who workflow tasks are delegated at present.
Existing Delegation: Start Date	The start date of the delegation.
Existing Delegation: End Date	The end date of the delegation.
No. of Buy for Users	The number of users for whom the user can buy.
No. of BRGs	The number of Business rule groups for which the user is an explicit member. It excludes the BRG’s that the user has access to through the organization
No. of Dynamic Options	The number of dynamic options the user has values set.
No. of Approval Roles	The number of roles the user is explicitly assigned.

* A user will normally have only one entry in the report unless they have set more than one approval delegation.