12.2 Trouble-shooting
Administrator

Table of Contents

Listed below are the key rules that apply to receipting items in PECOS P2P and can be used as a trouble-shooting guide.
Items can only be received after a document has been fully approved.
Receipting cannot be performed until the order has been transmitted to the supplier.
It is not possible to cancel or delete a receipt record after it has been saved but it is possible to edit receipt quantities.
It is possible to reverse the receipting for all lines of an order.
It is not possible to process a negative receipt quantity for individual order lines.
Delivery note number is mandatory unless the Receipt Status ‘No Delivery Note’ is selected.
Receipt date and quantity are mandatory for all receipts.
The date of the receipt cannot be entered as a future date (i.e. current date and prior only).
When 3-way matching is employed, the receipt quantity is used to match with the invoice quantity.
A return will not reverse or be netted off against a receipt.
Matching tolerances are available for receipt quantities and may be set at category code (UNSPSC) or item level.
Receipt tolerances are set as percentages and not fixed values.
A warning message will be displayed for each line of an order that is being over receipted. This does not prevent an over receipt being transacted.
It is possible to select any date from the interactive calendar: dates selected in the future are not validated.
If your organisation uses decimal quantities, these can be used for receipt quantities.